Protect Your Documents and Your Piece of Mind

We’ve all suffered through the pain of having our computer crash and losing all our files, especially if we don’t have a backup or a hard copy. For a law firm, no matter how big or small, this could mean substantial loss – years of work down the drain. Luckily in today’s world, there is a way to prevent that.

Many companies offer for free or for a monthly low cost to back up all your files online, providing you the sense of relief of knowing that if your computer ever crashes – or is the casualty of a natural disaster –, the only thing you’ll be losing is the time it takes to restore your computer to all its glory sans documents, which will all be secure online.

Here are just a few options of the many you’ll be able to find today.

ADrive (www.adrive.com)
Upload, edit, share and even unshared files with a set expiration date, all within the ADrive desktop application or online. If you’re having trouble finding a certain file, you can search for it with the built-in search tool, without having to look for the file in each directory. ADrive also allows you to have multi-user accounts, international character support, and easy access to your files not only online, on your desktop or through a mobile app, but through FTP as well.

Box (www.box.com)
Easily integratable with Google Apps or Salesforce, Box lets you manage and share your files securely online through your desktop or mobile device. Box also lets you share and present your documents in a Virtual Data Room (VDR) which you can create within minutes, branding it with your company’s logo, projecting a professional appearance and a familiar space to interact with external customers and partners. And if all goes well, you can close the deal in your own customizable Sales Portal.

Dropbox (www.dropbox.com)
Accessible from virtually anywhere and so easy to use you’ll forget that you’re working on the cloud. Dropbox can be installed on your computer, running as a native folder on your OS, where you can organize your files in separate folders, open and edit the files locally with your favorite text editing program, and even share certain folders with other Dropbox users. Every time a new file gets uploaded to your Dropbox, you’ll get a real-time desktop notification. Dropbox will also upload the pictures from your phone and back up your wordpress site – just in case.

FlipDrive (www.flipdrive.com)
Have your own hard drive on the internet where you can store, access, share and backup all of your files, be it documents, music, photos, software, and why stop there? FlipDrive also lets you store your bookmarks contacts, and manage your day-to-day life with an online calendar. Never miss an appointment again. Access your files anytime, anywhere.

Google Drive (drive.google.com)
What if you want to synchronize your files not just from your computer, but from your smartphone and tablet? Well, Google Drive allows you to do just that. Access your files anytime you want, anywhere in the world, even offline. Once you get online, Google Drive will automatically sync your files. If you change the file on one device, it automatically updates on all devices.

There really is no reason to not have online storage. Your files are secured in the cloud, accessible from virtually anywhere, anytime. And as much as we all hate them, we’ll end this in a cliché.

It’s better to be safe than sorry.


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